Foodstuffs New Zealand Moratorium on Product and Price Change Submissions: 2 July 2016 to 31 July 2016

Foodstuffs North Island and Foodstuffs South Island have been working on a project to improve our product data management and sharing on a national basis.

Our main aim is to have accurate product information for our supplier community, our stores and ultimately our consumers.  OurOneData Projectwill replace regional requirements and standardise how product data is submitted, verified and validated through a singleNational Product Information Management (PIM)system. This system will be managed and administered by a single National PIM team.   


In preparation for our go live, we ask that you plan for price adjustments, product changes, and product launches to be presented to us outside the moratorium period.



Last Date to Submit Product and Price Changes using UBF/NBF

1 July 2016

National Product and Price Change Moratorium

2 - 31 July 2016

National PIM System Go-live

1 August 2016

Use ProductFlow and Data eXpress to submit Product and Price Changes

1 August 2016


What this may mean to suppliers

Any product or price changes suppliers wish to present during the month of July should instead be presented during June or held back and presented in August. 


Can any changes take effect during July?

Yes, scheduled changes which have been presented to and accepted by Foodstuffs prior to the moratorium start date will be processed before we go live.  Please ensure that

  • all product changes and price adjustments are presented 6 weeks prior to the desired effective date
  • all new products are presented at least 8 weeks prior to the desired launch date


As usual, products implementing excise changes during the moratorium period will require separate arrangements which will be managed accordingly.


Submitting Information about New and Changed Products to PIM

As a supplier to Foodstuffs, you will no longer be asked to submit the Universal Buying Form for barcoded and non-barcoded products (UBF/NBF) when presenting a new or changed product.



We will be introducing two new ways in which you will be able to submit information on new products and product updates to us from 1 August 2016:

  • ProductFlowis a service offered by GS1  that will provide product information via the National Product Catalogue, as well as barcode and image verification; and
  • Data eXpressan interactive online form located within Foodstuffs eXchange that will easily step you through the data we require to list, purchase and sell your products through the entire Foodstuffs group

We encourage you to use Product Flow and the GS1 National Product Catalogue for barcoded products and Data eXpress for non-barcoded products.


To register for Product Flow, please visit the GS1 website


To register for Data eXpress on Foodstuffs eXchange, please visit our website


We thank you for your co-operation during this moratorium period.  As we have over 100,000 product records to merge into our new system during July, we will be working hard to complete this task accurately to launch the National Product Information Management system on 1 August.


Your key contacts

This project may impact different areas of your business, so please email us at: and let us know who we should include in our updates about the Foodstuffs National Product Information Management (PIM) Project.



Yours sincerely


Phil Lemon                                                     David Stewart
General Manager, Merchandise                    Acting General Manager - Merchandise and CFO

Foodstuffs South Island                                   Foodstuffs North Island



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