FSNI Supplier Closure Process
If your company will no longer be trading with FSNI, you will be required to submit documentation to complete our Supplier Closure process.
Read moreSupplier Change of Ownership (COO)
If your company is going through a change of ownership, you will be required to complete our Change of Ownership (COO) Workflow.
This process covers Stock suppliers (does not cover Non-stock or Fresh suppliers in FSNI) requires specific documentation to be submitted and may include a new supplier creation.
Normally a new supplier/vendor number is required if there has there been a change in:
|
Yes |
No |
|
Change in legal entity |
Bank account |
|
NZBN |
Trading Name |
|
GST (usually) |
Legal Name |
|
GST (sometimes) |
*subject to discretion of FSNI/FSSI Vendor master data team*
How to get started
To begin the process, you'll need to reach out to both:
- Your FSNI Category Manager and/or Supplier Help FSSI to advise
and
- Our Own Brands liaison, transfers@foodstuffs.co.nz - who initiates and manages the internal briefing process.
When reaching out to our Own Brands liaison please include:
- An overview of the change of ownership
- If new supplier setup is required (FSNI and/or FSSI)
- Supplier number of current supplier account
- Supplier number of "new" supplier account (if applicable)
- Effective date - must be a Monday and min. 6 weeks out (with existing supplier account)
- Effective date will be confirmed from date of confirmation of new supplier account creation
After your initial conversation, you'll be asked to provide the following documentation:
- FOBL SPA/List Pricing – list of all articles that will be transferring and list pricing (whether staying current or changing).
- If there will be articles that will remain with initial supplier, this will need to be indicated
- If supplier account will be closing, please include all existing articles in submitted list.
- You'll also need to advise if there will be any articles that are going to be discontinued
- Trade Notification Letter - explanation of why COO is occurring/articles are being transferred. Normally on a letterhead and in .pdf format.
- FSNI/FSSI – identify which region current/new supplier trades with
- Supplier numbers - current and new account numbers (where applicable)
- Trade Price List (if applicable)
- Route to Market (RTM) – (if applicable)
- If account closing - advise if there is an outstanding balance.
Expected process timelines:
|
Supplier Requirements / Type |
Timeline |
|
Existing to move to New supplier account setup (Previous account to close) |
4 weeks brief lead time + 6 weeks new supplier setup = approx. 10 weeks |
|
Existing to move to Existing (Previous account to close) |
4 weeks brief lead time + 6 weeks workflow completion = approx. 10 weeks |
|
Existing to move to Existing (Previous account to remain active) |
3 weeks brief lead time + 6 weeks workflow completion = approx. 9 weeks |
Process overview:
- Own Brands builds brief from submitted/above information and sends through to company stakeholders to action new supplier account creation (where required) and/or article transfer to "new" supplier .
- Category/Pricing Teams action articles transfers on the confirmed effective date.
- Once article transfer is complete, Own Brands to send confirmation to supplier and comms are sent to stores to advise.
- If there is an outstanding balance, our A/P or A/R team will be in contact to resolve.
FSNI vs FSSI - New Supplier creation
Please consider that there is a separate process for new supplier onboarding in FSSI vs FSNI.
For more information on setting up a new supplier account in either region, please visit this page.
B2B suppliers
If you are a B2B supplier, you may be required to setup/update your EDI connection - which will require additional testing.
To update your connection, please fill in our B2B form and someone will be in touch with you shortly.